Job Summary
We are looking for a proactive and organized Admin / HR Executive to manage daily administrative operations, support HR processes, and ensure smooth coordination across departments. The role requires a professional with strong communication skills, attention to detail, and the ability to handle multiple responsibilities efficiently.
Key Responsibilities (KRAs)
Administrative Support
- Manage reception duties including answering and forwarding calls, greeting visitors, and handling general inquiries.
- Maintain office inventory and oversee procurement of stationery, pantry items, and housekeeping supplies.
- Coordinate with vendors and service providers for maintenance, travel, and office facility requirements.
- Handle copying, scanning, filing, and document management.
- Maintain office cleanliness, safety, and hygiene standards.
- Record and track office expenses, ensuring timely approvals and payments.
- Schedule and organize internal and external meetings, appointments, and events for management.
HR Coordination
- Maintain attendance records and support the HR team in payroll preparation.
- Assist in recruitment processes — scheduling interviews, collecting documents, and coordinating onboarding.
- Ensure smooth induction of new employees and upkeep of HR documentation.
- Help implement and monitor adherence to HR and administrative policies.
- Support HR and training initiatives, including employee engagement activities.
Operations & Coordination
- Liaise with internal departments to ensure operational efficiency.
- Coordinate travel arrangements and logistics for employees and management.
- Provide administrative assistance to the Director and leadership team as required.
- Identify opportunities to improve administrative processes and contribute to overall office efficiency.
Key Requirements
Education
Graduate in any discipline; HR/Administration specialization preferred.
Experience
1-3 years of experience in office administration and HR coordination.
Skills
- Strong organizational and multitasking skills.
- Excellent verbal and written communication abilities.
- Proficient in MS Office (Word, Excel, Outlook) and general office management tools.
- Ability to handle confidential information with discretion.
- Professional, approachable, and solution-oriented attitude.
Why Join Us
- Opportunity to work closely with leadership and cross-functional teams.
- Exposure to end-to-end administrative and HR operations.
- Supportive and collaborative work environment with room for growth.
